Purchase Order Administrator

About Us

SLEEGERS Engineered Products Inc. is a leading North American supplier of engineered solutions for the pressure vessel and propane industries. We design and manufacture a variety of products including propane motor fuel tanks, commercial and industrial pressure vessels, and automated propane cylinder vending kiosks.

Founded in 1963 and based in London, Ontario, we are proud to have assembled a diverse team that unites highly skilled fabrication skill sets with innovative engineering professionals to produce exceptional products for our target marketplaces. We are a rapidly growing company serving specialized marketplaces in Canada and the USA.

The Opportunity

We are actively recruiting for an existing vacancy on our supply chain team and are looking for a
Purchase Order Administrator. The successful candidate will be responsible for providing administrative support to the purchasing function, including the creation, maintenance, and tracking of purchase orders, document management, supplier communication and data entry. This role ensures accuracy, organization and timely processing within the procurement workflow.

Key Responsibilities:

• Create and update purchase orders in the ERP system with accurate supplier, pricing, quantity, and delivery information.
• Review purchase requisitions for completeness and proper documentation.
• Maintain organized digital records of purchase orders, supplier documents, quotes, confirmations, and delivery paperwork.
• Upload supporting documents into ERP systems or shared drives needed for record keeping.
• Communicate with suppliers to request order confirmations, shipping details, and missing documents.
• Update vendor profiles with basic contact information and documentation.
• Enter data such as price updates, catalog details, and SKU adjustments as provided by the supply chain team.
• Assist Accounts Payable by providing documentation needed to match invoices to POs and receipts.
• Generate routine reports including open PO lists and overdue order reports.
• Support RFQ administration by collecting quotes and maintaining comparison spreadsheets.
• Maintain purchasing email inbox by categorizing, sorting, and forwarding inquiries.
• Monitor the Supply Chain request inbox and action requests as they come in, preparing the POs for relevant Buyer approval.
• Support the supply chain team with general administrative tasks as required.
• Support annual inventory count on site with team.

Qualifications:

• 1–3 years of administrative experience, preferably in procurement, supply chain, or a related field.
• Postsecondary education in Business, Supply Chain, or a related field (college diploma or university degree).
• Strong attention to detail and accuracy in data entry.
• Experience with ERP systems or procurement software (e.g., SAP, NetSuite, Syspro) considered an asset.
• Proficient with Microsoft Office tools (Outlook, Excel, Word).
• Strong organizational skills with the ability to manage multiple priorities.
• Effective written and verbal communication skills.
• Ability to work collaboratively with internal teams and external suppliers.

The Ideal Candidate will possess:

• High level of accuracy and attention to detail.
• Strong organizational and time-management skills.
• Team-oriented with a customer-service mindset.
• Ability to adapt to changing priorities.
• Professional communication and documentation skills.

The Benefits

• Competitive compensation package; the expected salary range for this position is between $45,000 and $55,000 annually, based on experience and qualifications.
• Opportunity for growth and advancement within SLEEGERS.
• Comprehensive health and dental benefit plans.
• Retirement plan with employee-employer matched contributions.
• Training and development opportunities available to enhance your skill set.

SLEEGERS is committed to providing a barrier-free environment and promoting independence, dignity, integration, and equal opportunities for persons with disabilities. Accommodations are available, upon request, for candidates taking part in all aspects of the recruitment and selection process.