Administrative Assistant

Position Title: Administrative Assistant

Location: London, Ontario

Department: Human Resources

Type of Employment: Full-time permanent, in-office

Compensation: Starting at $41,600 per year with a comprehensive benefits package

Hours:

• Monday to Friday, 8:00 a.m. to 4:30 p.m.
• Occasional overtime in the evenings and weekends may be required depending on project requirements
• Occasional travelling and driving may be required for visits and events

Position Summary

Canusa/APC fosters long-lasting relationships with our business partners. We establish connections built on trust, transparency, and dedication. The successful candidate will be responsible for maintaining an organized and accurate filing system and filing documents as needed. They will also assist with the planning of human resources projects, support recruiting, and provide health and safety support for the company.

Who are we?

Canusa Automotive Warehousing Inc. is a family-owned business that values workplace culture and safety. Canusa/APC provides opportunities to grow alongside accomplished industry leaders.

Visit our website to learn more about us at https://www.autopartscentres.com/.

Key Responsibilities

• Assist with human resources (HR) projects and events (e.g. communication, implementation, recruiting, orientation and onboarding, learning and development, verbal and written follow-ups with employees, managing employee files)
• Assist with health and safety projects and compliance (e.g. communication, implementation, advocating, scheduling, educating, maintenance of safety equipment and procedures, management of Safety Data Sheets)
• Maintain an organized and consistent filing system, file documents and process data entry as needed
• Maintain strong communication and teamwork with all office staff, suppliers and the management team to ensure efficient business operations
• Assist with the tracking and scheduling of employee training (e.g. First Aid, Transportation of Dangerous Goods, Ergonomics, etc.)
• Regularly communicate and follow up with all employees and supervisors regarding outstanding tasks and documentation
• Collaborate with the marketing department to create HR communication materials and share with the rest of the company (i.e. through email communication, posters, verbal communication)
• Help give back to the community and improve the culture and employee morale by brainstorming and implementing initiatives (e.g. fundraising, social events)
• Provide research support
• Assist with coordinating schedules using the Outlook Calendar
• Assist with notetaking during meetings
• Support facility management tasks
• All other tasks as assigned by management

Required Skills and Abilities

• Minimum of one year’s administrative assistant experience in the Human Resources field preferred
• Diploma or certification in business administration or equivalent experience preferred
• Experience in interpreting legal contracts is an asset (e.g. employment agreements)
• Proficient computer skills (Microsoft Office Suite – Word, Excel, Outlook; data entry; typing; web navigation; research; online database usage; web-based training)
• Time management skills and prioritization skills with a deadline-oriented mindset
• Accountability and dependability
• Ability to multi-task and stay organized
• Excellent ability to work independently and as a team
• Effective attention to detail and a high degree of accuracy
• Excellent problem-solving skills
• High level of professionalism
• Strong willingness to improve, learn and adapt in accordance with new practices and change
• Ability to sit in an office setting for long periods of time
• Basic mathematical skills and understanding of basic units of measure
• Ability to understand, respond to and work with a diverse population

Why work with us?

• A supportive culture with opportunity for a long-term career
• Joint Health and Safety Committee (JHSC)
• Employee and Family Assistance Program (EFAP)
• Comprehensive benefits package that includes:
  • Health insurance
  • Dental insurance
  • Out-of-country/province travel insurance
  • Long-term disability
  • Accidental death and dismemberment
  • Life insurance benefits
• Health Care Spending Account (HCSA)
• Deferred-Profit Sharing Plan (Retirement Savings Plan)
• Competitive wage based on experience
• Company paid training and professional association fee coverage
• Employee pricing on products
• Social club perks and employee appreciation events
• On-site parking
• Equal opportunity employer committed to diversity and inclusion. Accommodations are offered during the application process upon request

Transportation

Canusa Warehouse is not located on a bus route, so individual transportation will be required.

References

References from previous employment or education may be required.

Successful applicants will report directly to Jo Kim, the Human Resources Manager.

INDHP