Administrative Assistant

Who We Are:

As buildings have grown in size and complexity, so have the requirements for their fire protection systems. Attention to detail and practical experience is crucial to designing successful fire protection systems. Originating from contractor-based fire protection design, Northern Sprinkler Design (NSD) was formed to offer leading edge solutions to these complex design challenges.

At Northern Sprinkler Design, we pride ourselves on our talented and committed team of professionals who are experts in the field of fire protection design. We partner with our clients through the complete design process, from pre-construction through to building occupancy. By focusing on our client’s specific needs, we approach each project with the end result in the forefront of our minds: to provide real design solutions that ultimately end with successful, cost-effective installations.
By joining the Northern Sprinkler Design team, you can expect to work side by side with an experienced and knowledgeable group in a welcoming and encouraging environment. Here at Northern Sprinkler Design our people are our greatest asset, therefore employee training, development and well-being is our highest priority!

Who We’re Looking For:
As and Administrative Assistant is a highly motivated, organized and knowledgeable individual willing to contribute their experience and expertise to our team. Supports our entire team with a variety of tasks to ensure the design process progresses smoothly from start to finish.  The successful candidate will be organized, able to multitask and work as a positive member of the NSD team. This position will be located in our London, Ontario office.

What You’ll Be Doing:
As an Administrator, your responsibilities would include, but not be limited to the following:

• Open and setup new projects per the Pre-Design procedure;
• Pre-fill design forms.
• Gather and file project documents from clients per NSD’s Standard Operating Procedures.
• Update design progress logs
• Manage the vacation request process
• Reconcile MasterCard statements, order office supplies, prepare courier shipments and setup service calls
• Administrative overflow and vacation coverage;
• Other administrative tasks associated with the pre-design and design processes
• Other duties and responsibilities as assigned by the Administrative Lead

What You’ll Need In Your Toolkit:

• Experience as an office admin
• Self-motivated with a great work ethic;
• Detail oriented with great organizational skills;
• Ability to work both independently and in a team environment;
• Ability to clearly communicate, in writing and verbally, with all project stakeholders; and
• Ability to prioritize, meet project deadlines and problem solve efficiently in a fast-paced environment;
• Experience with Adobe Acrobat, and Microsoft Office (Word, Excel, Outlook);
• Ability to read codes, technical specifications and building construction drawings including fire protection, architectural, structural, mechanical and electrical is a strong asset
• Experience in the fire protection construction industry is an asset.