Administrative Assistant

Position Description:

• Provide administrative support to the Contracts department, in-house legal counsels, TCM, Stryker program with day to day requirements including coordination of meetings, calendar coordination, special projects, and travel arrangements 
• Preparing, organizing and maintaining correspondence, administrative and other files
• Managing budgetary information, coordinating invoice payments using TyMetrix and drafting monthly and quarterly reports
• Monitoring of litigation files and docket for monthly litigation and other activity
• Drafting routine documents/agreements, including corporate resolutions
• Maintain departmental headcount budget records
• Preparation and coordination of salaried/contractor E-requisitions, personnel changes, update of organization charts, and maintain departmental headcount budget records
• Department travel coordinator and processing of travel expense reports for all teams
• Submission of facility and maintenance Maximo requests, field facility inquiries and problem solve issues and update floor plans
• Create & distribute department communications as required
• Process ergonomic assessments, iSupports, and coordinate workstation reconfigurations and cubicle moves
• Responsible for coordinating departmental records management, maintain office supplies, and coordinate interoffice mail / courier
• Process visitor forms and coordinate catering requirements, including the dining voucher program
• Payroll point of contact for all teams listed above - responsible for weekly payroll processing and submissions
• Participate in continuous improvement projects
• Liaison with HR, Payroll, Finance and other Administrative Assistants
• Support Program and  Business Development admins as required with visits, travel arrangements/expense reports
• Field day to day departmental administrative inquiries and problem solve issues
• Provide administrative support to the Finance accounts payable department to create/modify financial details for suppliers in Oracle. 

Position Requirements:

REQUIRED QUALIFICATIONS:

• College diploma 
• Minimum 1-2 years of relevant work experience
• Strong communication, interpersonal, organizational and analytical skills
• Good judgment, discretion, ability to handle sensitive and confidential materials
• Ability to take initiative and adjust priorities based on departmental initiatives
• Ability to multi-task and work well within a team environment with limited supervision and time constraints
• Strong computer skills in MS Office (including Word, PowerPoint and Excel)

General Dynamics Land Systems – Canada is an employment equity employer who values diversity and inclusion.  We are committed to providing accommodations for persons with disabilities. If you require an accommodation, we will work with you to meet your needs.

It is a requirement that General Dynamics Land Systems - Canada be registered with the Canadian Controlled Goods Program and that all of its workforce be security assessed.  As such, successful applicants must meet all applicable security requirements, including, but not limited to, the ability to obtain and maintain a Canadian government security clearance to secret level.

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